You might be faced with this question at work- would you prefer a 2 or 3 drawer file cabinet to organize your files? This does not have to confuse you as long as you have your priorities straight.
Nowadays, with the onset of computer technology and hi-tech gadgets and programs, a lot of people are asking if they still need to file their documents in drawers! Well, the answer is yes! Although we have already the electronic filing system which a lot of organizations are currently embracing, the ordinary filing of documents is still a lot better for several people.
A reason why some people hesitate to use them is the space factor. These file cabinets are big, and you might have limited space in which to put them. There is also another consideration- filing and organizing documents in cabinets is physically taxing. It may eat up a lot of time and effort that you could be channeling into something else. Whereas if you store them in a computer instead, it would be much lighter and easier work.
Which method you choose would depend upon the policies and needs of the company you are working for. The advantage of a filing cabinet becomes clear during those emergencies when the computer system is down or crashes and you have to obtain a copy of a specific document immediately. Since troubleshooting the computer may take some time, this may prove to be a crucial problem. In a worst case scenario, the computer would not be completely repaired and you will not be able to recover that particular file.
If you've chosen to use a real file cabinet, on the other hand, then you can go on to the next decision, what kind of file cabinet would you need? First, take a look at the documents you have to file. Their type and bulk will help you confront this decision.
Choose the 3 drawer file cabinet if you are dealing with a heavy amount of documents. This is because this type is the most space-efficient, and can store a great deal of documents. If you have a space problem in your office, go for the vertical 3 drawer cabinet. There are 3 drawers on top of each other, and yet they take up just as much space as a 2 drawer file cabinet.
Once you have determined the number of drawers you need, you will have to choose the type of material for your filing cabinet. There are file cabinets made of wood, as well as those made of aluminum. The ones made of wood are recommended if you work at home, or have your own office. This is because of its homey feel, and it does not stick out like a sore thumb among the house dcor. There are wooden cabinets available in different colors, so you are able to pick one that matches with the color motif of the rest of your furniture. However, if you are working in an office building, an aluminum file cabinet might be best. Because stainless steel is often its make, it is higher in durability, which would be required from your repeated closing and opening of drawers. Often, in an office, you will not be the only person using them, and they could be easily worn if not of a strong material. Steel cabinets are lighter and sturdier than the wooden cabinets.
The 3 drawer file cabinet is the best option to choose from if you are thinking of buying a cabinet for the office that requires several documents to be filed. It will definitely save up on space.
Nowadays, with the onset of computer technology and hi-tech gadgets and programs, a lot of people are asking if they still need to file their documents in drawers! Well, the answer is yes! Although we have already the electronic filing system which a lot of organizations are currently embracing, the ordinary filing of documents is still a lot better for several people.
A reason why some people hesitate to use them is the space factor. These file cabinets are big, and you might have limited space in which to put them. There is also another consideration- filing and organizing documents in cabinets is physically taxing. It may eat up a lot of time and effort that you could be channeling into something else. Whereas if you store them in a computer instead, it would be much lighter and easier work.
Which method you choose would depend upon the policies and needs of the company you are working for. The advantage of a filing cabinet becomes clear during those emergencies when the computer system is down or crashes and you have to obtain a copy of a specific document immediately. Since troubleshooting the computer may take some time, this may prove to be a crucial problem. In a worst case scenario, the computer would not be completely repaired and you will not be able to recover that particular file.
If you've chosen to use a real file cabinet, on the other hand, then you can go on to the next decision, what kind of file cabinet would you need? First, take a look at the documents you have to file. Their type and bulk will help you confront this decision.
Choose the 3 drawer file cabinet if you are dealing with a heavy amount of documents. This is because this type is the most space-efficient, and can store a great deal of documents. If you have a space problem in your office, go for the vertical 3 drawer cabinet. There are 3 drawers on top of each other, and yet they take up just as much space as a 2 drawer file cabinet.
Once you have determined the number of drawers you need, you will have to choose the type of material for your filing cabinet. There are file cabinets made of wood, as well as those made of aluminum. The ones made of wood are recommended if you work at home, or have your own office. This is because of its homey feel, and it does not stick out like a sore thumb among the house dcor. There are wooden cabinets available in different colors, so you are able to pick one that matches with the color motif of the rest of your furniture. However, if you are working in an office building, an aluminum file cabinet might be best. Because stainless steel is often its make, it is higher in durability, which would be required from your repeated closing and opening of drawers. Often, in an office, you will not be the only person using them, and they could be easily worn if not of a strong material. Steel cabinets are lighter and sturdier than the wooden cabinets.
The 3 drawer file cabinet is the best option to choose from if you are thinking of buying a cabinet for the office that requires several documents to be filed. It will definitely save up on space.
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